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REGISTRATION

You can register online HERE

  Until February 15, 2019 From February 16, 2019
Participant fee DKK 3.700 DKK 4.200
Student fee *
DKK 2.800 DKK 3.100
Daycard
DKK 1.500 DKK 1.500
Conference dinner DKK    750 DKK    750

* A valid student ID must be shown at the registration desk.

Please note that VAT is not added on conference payments in Denmark, and therefore is not deductible.

The following items are included in the fee
Attendance at all sessions, final programme, lunches, coffee/tea in breaks during conference days, Reception at the City Hall of Copenhagen.

On-site Registration
Registration made later than May 7, 2019 will be considered as on-site registration and consequently minor delays at the registration desk, in connection with issuing of documentation and settlement of accounts, must be anticipated.

Final Registration
Participants must register at the registration desk upon arrival at SCANDIC SLUSEHOLMEN. Please remember to bring your confirmation of registration.

Registration desk - opening hours during the conference

Wednesday, May 8 16:00 - 18:00 hrs.
Thursday, May 9 08:00 - 16:00 hrs.
Friday, May 10 08:30 - 16:00 hrs.

Payment
Payment must be made in Danish Kroner (DKK) to the order of HORATIO 2019, c/o DIS Congress Service and remitted as follows:

  • by bank transfer to account no. 4180-4180566481 (HORATIO 2019). IBAN DK723000 4180 566481, Swift code: DABADKKK in Danske Bank, Holmens Kanal 2, DK-1090 Copenhagen K, Denmark.
  • by electronic invoice (only for Danish delegates). På grund af den lange ekspeditionstid for EAN-fakturaer, er denne betalingsmåde ikke mulig senere end 30 dage før konferencens start. EAN-gebyret er på DKK 39.
  • by charging your Credit Card

IMPORTANT: Please remember to state ‘HORATIO 2019’ and the participant’s name on all money transfers made to the Conference Secretariat.

If you have made a late payment, please bring copy of the payment to the conference.

Terms and conditions

Confirmation
An official confirmation of registration will be e-mailed to the participant upon receipt of registration fees. Please remember to bring your proof of payment for presentation upon request.

It is your personal responsibility that all details such as address, booked events, number of tickets, hotel reservation, date of arrival and departure, etc. are in accordance to your wishes. We therefore strongly recommend that you read and check the confirmation of registration carefully to avoid errors. In the event of any errors in the confirmed, please contact DIS Congress Service in writing.

Cancellation of participation (a written request is mandatory)
Pre-registered participants who are unable to attend the conference will have their paid fees reimbursed less a processing fee of DKK 400 provided written notice of non-attendance is received by the Conference Secretariat before April 8, 2019. All refunds will be processed after the conference. If a cancellation is made after this date no refund of the fee can be expected.


The festival will be held at:

SCANDIC SLUSEHOLMEN HOTEL
MOLESTIEN 11
2450 COPENHAGEN SV
DENMARK

ScandicSluseholmen200x150Scandic Sluseholmen is ideally situated between downtown Copenhagen and beautiful parks. Some of the rooms have views of the marina and the beautiful green areas of Sydhavnstippen, perfect for a run. Copenhagen centre with Strøget’s many shops is only 5 km from the hotel. The harbour buses stop close to the hotel and take you to Nyhavn in less than 30 minutes.

 

ACCOMMODATION

Hotel rooms have been pre-booked for the participants at the venue hotel SCANDIC SLUSEHOLMEN, CABINN City and CABINN Metro at special conference rates.

We encourage you to book the hotel when you make your registration online so you will not risk that the hotel is fully booked. If for some reason it is more convenient for you to book the hotel room after having registered for the festival it will still be possible to book and achieve the favourable rate, as long as rooms are available.

To book a room after having registered online please send an e-mail to:

SCANDIC SLUSEHOLMEN HOTEL **** (venue)

Molestien 11, 2450 Copenhagen SV

ScandicSluseholmenRoom200x150Scandic Sluseholmen Hotel is ideally situated between downtown Copenhagen and beautiful parks. Some of the 215 rooms have views of the marina and the beautiful green areas of Sydhavnstippen, perfect for a run. The rooms are furnished with everything you need from a desk, chair and TV to free WiFi. Copenhagen centre with Strøget’s many shops is only 5 km from the hotel. The harbour buses stop close to the hotel and take you to Nyhavn in less than 30 minutes.

Central station: 4,5 km
Airport: 9 km

Rates per room per night including breakfast & taxes:

Double room for single use DKK    995
Double room DKK  1195

CABINN City Hotel **

Mitchellsgade 14, 1568 Copenhagen V

CABINNCityRoom200x150The hotel is located just behind Tivoli Gardens in the heart of Copenhagen. All 352 rooms have private bath with shower, television, small work desk, free wifi and an electric kettle with free tea and coffee. All standard rooms have bunk beds. Rooms are available especially for wheelchair users. The reception is open 24 hours. The hotel has a breakfast restaurant and its own parking facilities available for a fee. Smoking is not allowed inside the hotel.

Venue: 4,4 km
Central station: 500 metres
Airport: 9 km

Rates per room per night including taxes, but EXCLUDING breakfast:

Standard single room DKK  710
Standard double room (bunk beds) DKK  840

CABINN Metro Hotel **

Arne Jacobsens Allé 2, 2300 Copenhagen S

CABINNMetroEconomyRoom200x150CABINN Metro is located within walking distance from the Bella Center and it is one of Denmark’s largest hotels with its 708 rooms. The hotel includes a 500 person breakfast café. All rooms have private bath with shower, television, small work desk, free wifi and an electric kettle with free tea and coffee. All economy and standard rooms have bunk beds. The architecture of the building is created by the famous Polish-American architect Daniel Libeskind, who is also the architect behind the new project on Ground Zero in New York City. Smoking is not allowed inside the hotel.

Venue: 3,9 km
Metro: 700 metres (Ørestad station)
Airport: 6 km

Rates per room per night including taxes, but EXCLUDING breakfast:

Economy single room DKK  499
Economy double room (bunk beds) DKK  625

Deposit, cancellation and changes

Reservations of hotel rooms must be backed by a 1 night deposit payment. The deposit serves as a guarantee to the hotel for the first night and will be deducted from the participants’ hotel invoice upon check-in/check-out. ALL REMAINING NIGHTS ARE TO BE PAID AT THE HOTEL UPON ARRIVAL/DEPARTURE. If you prefer to settle the full stay in advance please send an e-mail to: .

In case of cancellation or changes

Before February 19, 2019 the deposit will be reimbursed, between February 19, 2019 and March 21, 2019 the deposit will only be reimbursed if DIS Congress Service is able to allocate all the cancelled room-nights to another guest.

For cancellations made after March 21, 2019 no refund of the hotel deposit will be made. Please note that in case of cancellation all hotels are legally authorized to charge the entire stay as booked by the customer also in case of no-show or early departure. In case of a refund this will be made after the festival.

All changes must be made to DIS Congress Service in writing and not to the hotel.

All bookings will be made on a first come, first served basis after receipt of the hotel deposit, as long as DIS has rooms available.